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Office & Admin Coordinator (Scheduling)

Keep our operation running: build and fill officer schedules, keep licensing and onboarding records complete, and make sure clients and officers get accurate, timely answers. You are organized, discreet with confidential records, and calm when the schedule changes at the last minute.

At a glance

What you will do

• Build and maintain officer schedules; fill call-offs and last-minute client requests
• Track guard card, firearms and certification expiration dates and send reminders
• Prepare onboarding paperwork and keep personnel and case files complete and confidential
• Enter and update records in our CRM and scheduling tools
• Answer client and officer questions by email and help coordinate new client starts

Requirements

• Office, scheduling, dispatch or administrative experience
• Strong organization and written communication
• Comfortable with email, spreadsheets and web-based software (CRM, scheduling)
• Able to keep personnel and client records confidential
• U.S. citizen or legal resident authorized to work in the United States
• Pass our background check after an offer (we ask for your written permission first); a drug screen only where a client contract requires it

Preferred qualifications

• Security, staffing, legal or healthcare office experience
• Payroll or HR administration experience
• Spanish or another second language
• Military administrative or operations background

How to apply

Apply online with one application. It takes about 10 minutes, and your resume is required (PDF, Word or a clear photo). Add your certificates, license or DD-214 if you have them. Our hiring team reviews every application and emails qualified applicants a link to book an interview. Checks and licensing come after that; see how hiring works.

Accessibility and accommodations

If a disability or other need makes any part of the application hard to complete, email humanresources@honeybadgersolution.com with the word “accommodation” and the role you want. We will arrange another way for you to apply. This address is for accommodation requests and hiring questions; asking does not affect how your application is considered.

Honeybadger Solutions LLC is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, age, disability, genetic information, veteran or military status, or any other status protected by federal, Arizona or local law. We never charge application fees and we do not ask for your Social Security number, date of birth, bank details or a photo on the application. Hiring emails come only from humanresources@honeybadgersolution.com.